A Cloud Applicatie for Office 365 SharePoint. No need to install or maintain any software. Just start using.
How does a Digital Mailroom work?
Automatic E-mail import
E-mails are imported automatically, with their attachments, from mailboxes that you select.
Scan mail, forward faxes
Traditional mail is scanned, by a scanner or MFP/MFC, and forwarded to your Account.Faxes are forwarded to the same Account.
Automatic Recognition and Classification
All documents and email, with their attachments, are processed by our smart Digital Mailroom software and automatically sorted in Document Types based on their layout as well as content.
Document Type is key
This Document Type is the key entity in the Digital Mailroom app. This is where you set the Delivery Location in SharePoint (Where does this document need to go?) and the Priority (How important is this document?) of the document.
Predictive, self-learning software
The Digital Mailroom app is self-learning using just a couple of sample documents and it’s powerful predictive algorithms to learn to recognize documents. The application becomes smarter over time.
When recognized the Digital Mailroom app will send the document to the selected folder in your SharePoint system or Office 365 SharePoint.
When a document cannot be recognized, the Digital Mailroom app will send the document to an Exception folder. There you can check the document and teach the Digital Mailroom app how to recognize it the next time.
Office 365 – SharePoint
After the distribution the documents are available in Office 365 or your own SharePoint environment, sorted on Type and Priority. There you or your IT partner can configure your own views, notifications or workflows for further processing or content management.
Automatic, self-learning processing
A Sphereon app
The Digital Mailroom app is a standard app based on the Sphereon platform. Sphereon is a powerful and scalable software platform for Smart Data Capture and Document Processing.